Managing Spaces (Beds/Rooms)

Page Header: "Spaces - Manage shelter spaces and bed assignments across all locations"

Spaces represent individual beds, rooms, or bunks within a shelter.

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Stats Overview

At the top of the page, you'll see 4 summary cards:

Stat	Color	Description
Total Spaces	Default	All spaces across your shelters
Available	Green	Spaces that can be assigned
Occupied	Red	Spaces with households assigned
Maintenance	Yellow	Spaces temporarily unavailable

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Filtering and Sorting

Filters

Filter	Options
Search	Search by space code
Shelter	All Shelters, or select specific shelter
Status	All Status, Available, Occupied, Maintenance
Type	All Types, Bed, Bunk, Apartment Unit, Congregate, Other

Sorting

Click column headers to sort by:

• Space Code

• Shelter Name

• Space Type

• Availability Status

• Created Date

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Space List

Desktop View (Table)

Column	Description
Space Code	Identifier like "Bed A-1" or "Room 101"
Shelter Name	Which shelter this space is in
Space Type	Bed, Bunk, Room, etc.
Min Capacity	Smallest household size
Max Capacity	Largest household size
Status	Green (Available) or Red (Unavailable)
Actions	Duplicate, Edit, Delete buttons

Mobile View (Cards)

Same information displayed as cards with action buttons.

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Creating a Space

1. Click + Add Space

2. Fill in the form:

Field	Required	Description
Space Code	Yes	Unique identifier (e.g., "Room 101", "Bed A-1")
Shelter	Yes	Select which shelter
Space Type	No	Bed, Bunk, Apartment Unit, Congregate, Other
Available	No	Toggle Available/Unavailable
Minimum Capacity	No	Smallest household size
Maximum Capacity	No	Largest household size
First Available Date	No	When space becomes available
Next Available Date	No	For maintenance - when it comes back online
Maintenance Notes	No	Explain why space is unavailable

1. Click Create Space

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Editing a Space

1. Click the Edit (pencil) icon on the space row

2. Modify fields as needed

3. Click Save

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Duplicating a Space

To quickly create similar spaces:

1. Click the Duplicate (copy) icon on an existing space

2. A new space form opens with values pre-filled

3. Change the Space Code to make it unique

4. Click Create Space

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Deleting a Space

1. Click the Delete (trash) icon

2. Confirm the deletion

Warning: This cannot be undone.

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Taking a Space Offline (Maintenance)

1. Find the space and click Edit

2. Toggle Available to Unavailable

3. Set Next Available Date if you know when it will be back

4. Add Maintenance Notes explaining why (e.g., "Plumbing repair")

5. Save changes

The space will automatically become available again on the Next Available Date (if set).

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Pagination

At the bottom of the list:

• Items per page: 10, 25, 50, or 100

• Previous/Next buttons with page indicator